shareholders communication policy
effective communication with shareholders is essential for enhancing investor relations and investor understanding of the group’s business performance and strategies. the company has in place a shareholders’ communication policy to ensure that shareholders’ views and concerns are appropriately addressed. shareholders and investors may send any enquiries or requests to the company using the following ways:
address: the secretariat, 120 changyang street, suzhou industrial park, prc
telephone: 86-512-6296-5286 ext.6432
for the avoidance of doubt, shareholder(s) must deposit and send the original duly signed written requisition, notice or statement, or enquiry (as the case may be) to the above address and provide their full name, contact details and identification in order to give effect thereto. shareholders’ information may be disclosed as required by law.
corporate communication refers to any document issued or to be issued by the company for the information or action of holders of any of the company’s securities as defined in rule 1.01 of the rules governing the listing of securities on the stock exchange of hong kong limited (the “hong kong listing rules”), including but not limited to: (a) an annual report; (b) an interim report; (c) a notice of meeting; (d) a listing document; (e) a circular; and (f) a proxy form.
the english and chinese versions of our corporate communications are available on our website at www.totbiopharm.com.cn and the hkexnews website at www.hkexnews.hk.
in accordance with the hong kong listing rules, the companies ordinance (chapter 622 of the laws of hong kong) and our articles of association, we will supply corporate communications to our shareholders electronically by making corporate communications available on our website and the hkexnews website (“website version”), provided that the relevant shareholders have consented to receiving the website version.
we will seek consent from our registered shareholders for receiving the website version of all future corporate communications. if we do not receive any response from the registered shareholder indicating his/her objection to receiving the website version of corporate communications within the relevant period, he/she will be deemed to have elected the website version instead of printed copies, and a notice of publication of corporate communications will be sent to him/her in the future by email or, if no email address is provided, by post to his/her address as it appears in our register of members.
we will despatch printed copies of corporate communications to the registered shareholders’ addresses pursuant to their request, or if consent has not been sought from them for receiving the website version of corporate communications.
if a registered shareholder has elected (or is deemed to have elected) the website version but for any reason has difficulty in accessing the relevant corporate communication(s) electronically or wishes to receive printed copies, we will promptly upon his/her request send the printed copies to him/her free of charge.
a notice of publication of corporate communications on our website will also be sent by email or by post to our non-registered holders whose shares (whether or not held through a broker or custodian) are held in the central clearing and settlement system (ccass) and who has notified us through hong kong securities clearing company limited (hkscc) that he/she wishes to receive corporate communications. non-registered holders may also request to receive printed copies of corporate communications.
request for printed copies or election of means of receipt of corporate communications
a registered shareholder/non-registered holder who wishes to receive a corporate communication in printed form or wishes to change his/her choice of means of receiving all future corporate communications, may at any time send reasonable prior notice in writing to the company’s share registrar, tricor investor services limited at 17/f., far east finance centre, 16 harcourt road, hong kong, or send a prior notice via email to email@example.com specifying their name, address and request.
shareholders who have any queries in relation to request for printed copies or election of means of receipt of corporate communications may call the enquiry hotline of our share registrar, tricor investor services limited, on 852-2980-1333 during business hours from 9:00 am to 6:00 pm from monday to friday, excluding hong kong public holidays.
tricor investor services limited
address: 17/f., far east finance centre, 16 harcourt road, hong kong